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Research Newsletter
January 20, 2015  

New Outside Interests Disclosure Form

Case Western Reserve University is committed to ensuring its faculty an open and productive environment in which to conduct teaching and research. The institution's concern with conflict of interests reflects the ever-increasing complexity of our society, our various relations with each other and with outside institutions, along with the heightened national and governmental sensitivity to such matters.

University policy requires that all faculty and other researchers who contribute to scientific development disclose their outside interests at least annually. The 2014 Outside Interests disclosure process will begin the first week of February. The Office of Research Administration has transitioned to Click Sparta to administer the 2014 process. Sparta has had a positive impact on streamlining the pre-award system and by using specialized Sparta Conflict of Interests (COI) software we have created a much more user friendly COI system. Sparta COI will have the look and feel of Sparta which will ease transition to the new software.

Pertinent information that had been part of the Spiderweb disclosure process will not prepopulate the Sparta COI disclosure form, but any data disclosed in Sparta COI will remain to be updated or changed as the need arises.

A number of information sessions have been organized in February and March, and we hope you can join the Office of Research Administration COI staff for an opportunity to learn about the new Sparta COI software for the annual disclosure process. Attendees can stop in for a quick tutorial of the new system, or you can complete your disclosure during the session with assistance from the COI staff.

 
Shipping Abroad in Compliance with Export Regulations

The federal export control laws can apply when regulated items are being shipped abroad. Before shipping a device, materials, or other items abroad, CWRU personnel should contact either the Environmental Health and Safety Office or the Compliance Office so that an employee trained in export compliance can determine whether an export license is needed prior to making the shipment.

These are the steps that all CWRU researchers should follow when planning to make an outgoing international shipment of items or materials:

  1. The CWRU Principal Investigator works with the CWRU Technology Transfer Office (“TTO”) to determine whether a Material Transfer Agreement (“MTA”) is needed prior to the shipment. The CWRU PI initiates this by submitting a completed MTA Review Form found at https://research.case.edu/forms.cfm#tech_mgt.
  2. If the Technology Transfer Office determines that an MTA is needed between CWRU and the overseas organization to receive the items or materials, the Principal Investigator and TTO work together to put it in place. Once the MTA is completed and signed by CWRU and the recipient organization, the Technology Transfer Office will forward a copy of the final contract to the PI. The PI should keep a copy of the final MTA for easy reference. Note that MTAs not only help to ensure compliance with the federal export laws, but they also protect investigators’ intellectual property rights.
  3. Before making the shipment overseas, the PI should contact the CWRU Environmental Health and Safety Office. This step is necessary so that the Environmental Health and Safety Office can analyze the contents of the shipment in light of the export regulations and determine whether the shipment can proceed immediately, or whether federal pre-authorization is needed. If the Technology Transfer Office determined that an MTA was needed, then the PI should provide Environmental Health and Safety with a copy of the signed MTA so that it can match the requested shipment with the formal contract.
If you have questions on how the export regulations impact specific international shipments, contact the Compliance Office: Lisa Palazzo, Director of Export Control and Privacy Management, at 368-5791, or Boyd Kumher, University Chief Compliance, Export Control and Privacy Management Officer, at 368-0833; or email exportcontrol@case.edu.

For more information on the export control regulations, including the full text of CWRU’s Export Control Policy Statement, visit http:www.case.edu/compliance/exportcontrol/.

Questions regarding Material Transfer Agreements (MTAs), should be addressed to Andrew Jarrell in the Technology Transfer Office, Andrew.jarrell@case.edu, 368-1401.

 
Visits by Federal Law Enforcement Officers

Many federal law enforcement agencies have university liaison programs. If you receive a visit or other contact from a federal law enforcement officer, the CWRU Compliance Office reminds you to first request identification and then to immediately contact the CWRU Office of General Counsel, 368-4286. The Office of General Counsel will communicate directly with the agency to ensure that any inquiries are addressed completely and appropriately.

Questions? Contact Lisa Palazzo (368.5791) or Boyd Kumher (368.0833) in the CWRU Compliance Office.

 
NIH Change to annual progress reports received on/after 10/1/14

National Institutes of Health (NIH) annual progress reports received on or after October 1, 2014 must include a section to describe how individual development plans (IDPs) are used to identify and promote the career goals of graduate students and postdoctoral researchers associated with the award.

See more at: http://grants.nih.gov/grants/guide/notice-files/NOT-OD-14-113.html.

 
NEW Limited Submission: NSF Collections in Support of Biological Research (CSBR)

Key Deadlines: March 23, 2015, 5:00pm (CWRU Internal Submission Deadline), July 13, 2015, 5:00pm EST(agency application).

The Collections in Support of Biological Research (CSBR) Program provides funds: 1) for improvements to secure, improve, and organize collections that are significant to the NSF BIO-funded research community; 2) to secure collections-related data for sustained, accurate, and efficient accessibility of the collection to the biological research community; and 3) to transfer collection ownership responsibilities.

The CSBR program provides for enhancements that secure and improve existing collections, result in accessible digitized specimen-related data, and develop better methods for specimen curation and collection management. Requests should demonstrate a clear and urgent need to secure the collection, and the proposed activities should address that need. Biological collections supported include established living stock/culture collections, vouchered non-living natural history collections, and jointly-curated ancillary collections such as preserved tissues and DNA libraries.

For more information on this limited submission opportunity, visit the Office of Research Administration website.

 

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