On August 26th 2013, a retreat was held in the Wolstein building regarding Scientific Core Facilities in School of Medicine. There were 110 attendees including Core Facility Directors and Mangers, Center and Department Administrators, School and University Leadership, and Partners from outside the School of Medicine.
The data used to drive the day's program was collected using a questionnaire sent to the whole of the School of Medicine. There were over 300 participants in the questionnaire.
Based on these data a program was constructed with moderated panels on:
- Identification, Access, and, Visibility
- Coordination, Reporting, and, Billing
- Investment and New Core Development
In addition, the following breakout sessions were held:
- Leadership Coordination
- Metrics, Reporting, Administrative Tools
- Instrumentation Grants
- Creative ways to make Core Facilities more efficient
- CTSC Pilot Grants
- Core Facility Roles and Responsibilities
Coming out of the retreat, School Leadership has a clear direction on how to enhance the capabilities of and strategically invest in Scientific Core Facilities.
While the information from the retreat itself and the feedback survey are currently being parsed, the following timeline was presented at the close of the retreat:
- October 1: A White Paper is going to be submitted to School Leadership summarizing what was learned over the last year culminating with the retreat and suggesting a strategy forward. This White Paper will be included in the School Strategic Plan.
- November: Review all of the data, the White Paper, and other plans with School Leadership, Stakeholders, and other partners
- December: Institute core facility definitions
- January 2014: Begin collecting data from Institutional Scientific Core Facilities
- March 2014: Data for institutional cores received
- April 2014: Complete evaluation, plan for next year's retreat
Based on the questionnaire data, the proceedings of the retreat, and early analysis of the feedback data the preliminary goals for Institutional Scientific Core Facilities for the coming year are:
- Definitions of Core Facilities
- A comprehensive website listing the names and capabilities of all of the Institutional Scientific Core Facilities, and how to access them
- A "Did you know?" periodical to spotlight Scientific Core Facilities
- Establish Core Advisory/Supervisory Committee consisting of Core Facility Directors and Managers and Department and Center Administrators
- Establish loose discipline focus panels, with the directors of those making up the advisory committee
- Core Facilities as part of the strategic plan
- Core Facility Investment criteria for Dean and Advisory Committee
- Core Facility Investment made public
- Billing and Coordination